Date of expiration: Wednesday, October 4, 2023 | Team Assistant Job Vacancy In Zambia Lusaka | World Bank

• team helper

• Job number: req24360
• Organization: World Bank
• Sector: Office and Administrative Support
• Grading: GB
• Term 3 years and 0 months.
• Local hiring is the type of recruitment.
• Location: Zambia, Lusaka
• Language(s) required: English
• Language(s) of Preference: English

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job description

The World Bank Country Office in Zambia is looking for a highly motivated and organized individual to work as a Team Assistant in the Lusaka Country Office. The ideal candidate must be able to function effectively and covertly in a highly demanding, fast-paced, and culturally varied environment.

The successful candidate will operate under the direction of the Country Manager and assist operational staff working in the transport industry and other sectors with administrative and customer support, as directed by the Task Team Leader of various assignments. The position necessitates regular communication with other World Bank departments, the government, and other outside organizations.

obligations and responsibilities:

• The responsibilities and duties of the team assistant cover a wide range of administrative and logistical tasks, including but not limited to the following:
• Giving task team members some specialist support in a particular area or areas, such as task management, procurement, database management, information technology, editorial aid, etc., will help the unit’s work program get off the ground.
• Boost efficiency and organization at work. Exercise the function of improving the quality of projects and other documents by ensuring that the institutional standards are followed.
• Execute analytical tasks as occasionally required by TTLs.
• Write standard letters, memos, and faxes using appropriate grammar, punctuation, and style, and adhering to the organization’s regional standards; Help with document formatting and editing for huge documents.
• Create standard correspondence that complies with the organization’s requirements.
• gathering, presenting, tracking, and reporting on pertinent information related to the team’s operational actions.
• Attend meetings, write minutes, and make sure they are distributed and cleared on time.
• Keep in touch with Tanzania’s Country Management Unit (CMU) and other offices, such as those in Washington, D.C.
• Participate in the organization and planning of logistics for a variety of events, including conferences, seminars, workshops, and visits by World Bank visiting missions.
• Respond to inquiries from internal and external clients and, as necessary, ensure that they are forwarded to the proper people to handle.
• Keep up-to-date distribution lists, contact phone/address lists for projects/products, and deliver papers to the appropriate task team.
• Keep work unit projects and other files current.
• Assist team members and program assistants with project and office-related activities.

Crucial specialized skills, knowledge, and abilities

• The chosen candidate must also be adept at composing routine communication, using filing and record-keeping systems, and possess the requisite skills specified below. The position calls for a dedicated team member with proven interpersonal skills, the ability to communicate and work well in a multi-cultural setting, and a willingness to ask for help from and pick up knowledge from more seasoned employees.
• The applicant must be proactive, independent, and able to do excellent work within time constraints.
• Selection Standards
• University diploma.
• three or more years’ worth of relevant work experience in a comparable job.
• Additional credentials will be advantageous.

required abilities

• In addition to the aforementioned selection criteria, the successful applicant should possess the following skills:
• Knowledge of technology and systems, including advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word, Teams), WebEx, and related technologies. have the capacity and desire to keep up with technological knowledge and expertise.
• Project and task management: demonstrates effective planning, problem-solving, and the capacity to do well under limited supervision. shows quality and attention to detail. possesses the capacity to manage several jobs and do them on time.
• Institutional policies, methods, and procedures – show understanding of role, important actors, and programs and outputs of own department. Understands and can apply/implement WB policies and procedures that are pertinent to the area of assigned tasks.
• Versatility and adaptability: Exhibits flexibility and is open to putting new solutions into practice. is willing to push their own limits. demonstrates a desire to participate in and adjust to change.
• demonstrates a kind and competent customer service attitude; is able to comprehend the needs of customers and meet those needs effectively.
• Drive for Results – demonstrates the personal organization and responsibility necessary to meet deadlines and produce results that have been agreed upon.
• Teamwork (collaboration) and inclusion – shows respect for various points of view while cooperating with other team members and making a productive contribution to the team’s work and output.
• Information, Education, and Communication – is proficient in the official language(s) of the unit. capable of editing and proofreading draft communications. able to learn and spread information/knowledge throughout the unit.
• Ability to manage information and support the retention and disposal of information and documents. Business judgment and analytical decision-making. capable of independently doing searches, reporting, and delivering basic information from a variety of sources.

Core Competencies

• Comprehensive benefits are provided by the World Bank Group, including a retirement plan, health, life, and disability insurance, paid time off, including parental leave, and reasonable accommodations for those with impairments.
• With a motivated and dedicated team, we take pride in being an equal opportunity and inclusive company that does not discriminate on the basis of gender, gender identity, religion, race, ethnicity, sexual orientation, or handicap.
• Discover more about the World Bank and IFC, our values, and motivational tales.

Team Assistant Job Vacancy In Zambia Lusaka

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