Programme Assistant Job Vacancy In Vanice Italy | UNESCO


Application deadline: September 29, 2023, at midnight (Paris time) | Programme Assistant Job Vacancy In Vanice Italy | UNESCO

    Number of Posts: 1ITADM0703RP
  • Level: G-4
  • Sector for Administration and Management (ADM), the parent sector
  • Station of Duty: Venice
  • Family of Jobs: Administration
  • Fixed-term contract type
  • Contract term: two years, extendable
  • Both internal and foreign candidates are welcome to apply.
  • Commitment to the Organization, Integrity, Respect for Diversity, and Professionalism are among the UNESCO Core Values
  • Candidates must be able to legally reside and work in the EU.



  • The job is located in Venice, Italy, at the UNESCO Regional Bureau for Science and Culture in Europe.
  • The Programme Assistant assists in the management of the Science Unit’s daily operations and supports the organization and delivery of program activities and projects while working under the general supervision of the Director of the UNESCO Regional Bureau for Science and Culture and the direct supervision of the Head of the Science unit.
  • More specifically, the incumbent will

Extended Description

  • Ensure that letters and other communications are prepared (in Italian, English, and French) and sent out on time. Draft general correspondence in accordance with the standard formats and procedures established within UNESCO and whenever necessary, translate correspondence formally from Italian to French or from French to English. Receive, examine, classify, organize, and disperse correspondence and documents; maintain extensive distribution lists; answer to requests for data and reports; assess the significance and urgency of documents received; create correspondence and emails; and establish the importance and priority of documents received. Maintain databases and information systems on physical and electronic media by storing, retrieving, and updating information. Using the relevant hardware and software, assist in creating the presentation materials.
  • Respond to inquiries and follow up on routine unanswered questions; forward information and inquiries as necessary; inform supervisors and coworkers; schedule appointments, welcome visitors, and take phone calls; and respond to inquiries and/or direct them to the appropriate specialist or service. Communicate with various internal services to get further details or clarifications. Give temporary or short-term employees instructions on standard office practices, automated systems, computer programs, etc.

Core and managerial competencies

  • Responsibility
  • Communication
  • Organizing and planning
  • Results-oriented
  • Cooperation
  • Being professional


Competencies & Skills

  • Outstanding interpersonal and communication abilities, including the capacity to write letters and edit papers.
  • Excellent coordination and organizational abilities, the capacity to set priorities and keep an eye on one’s own work plans, and the adaptability to change work schedules and priorities.
  • Outstanding analytical and problem-solving abilities.
  • Ability to operate under pressure, handle complicated situations, and deliver high-quality assistance and services on schedule.
  • discretion and the ability to interact effectively and sensitively with persons from various cultural backgrounds.
  • Ability to take initiative, work as a team, and offer timely, high-quality assistance and services.
  • Ability to perform well under pressure; flexibility to change job priorities and schedules.
  • Outstanding ICT skills, including mastery of MS Office (Outlook, Word, Excel, PowerPoint…)
  • Integrity in the workplace and sound judgment.
  • outstanding proofreading abilities.
  • understanding of legal processes.
  • outstanding familiarity with the structure and procedures of formal communications.
  • understanding of UNESCO regulations, administrative processes, and best practices.



  • training in general administration and/or secretarial skills.
  • secondary, technical, or vocational education through completion.

Experience at Work

  • working experience performing comparable tasks in a global setting, such as the United Nations common system.
  • 3 years or more of relevant experience working in administrative or secretarial roles.


  • excellent command of either French or English and competent command of the other.
  • outstanding command of Italian.


  • The pay at UNESCO are made up of a base salary and, when appropriate, additional benefits like: a family stipend, 30 days of yearly leave, health insurance, a pension plan, etc.
  • Please refer to our Guide to Staff perks for more information on perks and entitlements.

Selection and hiring procedure

  • Please be aware that all applicants must submit an online application and accurate, complete information. Please visit the UNESCO careers page to apply. The application that has been submitted cannot be changed.
  • Based on the requirements in the job posting, candidates are evaluated using a competency-based interview, exams, and/or assessments.
  • UNESCO assesses and evaluates candidates through communication technologies like video or teleconference, email correspondence, etc.
  • Please be aware that only chosen candidates will receive further communication, and based on the information supplied, references will be checked on candidates at the final selection stage.

CLICK HERE To Apply For Programme Assistant Job Vacancy In Vanice Italy | UNESCO

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