Closing day: September 30, 2023, on Saturday | Finance Assistant Job Vacancy In Uganda Entebbe | RSC
Title by Job Code: FINANCE ASSISTANT

Department/Office: Entebbe Regional Service Center

Station of duty: ENTEBBE

Posting Window: September 1, 2023, through September 30, 2023

23-Finance-RSCE-217434-R-Entebbe (R) is the job opening number.

Integrity, professionalism, and respect for diversity are among the tenets of the United Nations

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Responsibilities

• The Finance Assistant is in charge of the following duties under delegated authority:
• Processes invoices resulting from commitments like purchase orders, fund commitments, direct expenditures, medical clinic invoices, and replenishment of petty cash. Assists with the payment of commercial vendors’ invoices and payments to vendors providing goods or services to all RSCE Client Missions.
• Specifically with regard to the formation of major resourcing priorities, assist in the development of the Service Line’s annual budget development program, and create cost estimates and budget recommendations in accordance with the Service Line’s resourcing needs. Review updated information regarding the completion of budget proposals as well as Results Based Budgeting (RBB) inputs, and analyze it as appropriate.
• supports Internal Control evaluations to help the Service Line achieve Committee of Sponsoring Organizations (COSO) compliance for each Transactional Service Line as well as the Center as a whole. The Chief RSCE will receive reports outlining areas of control concern and agreed-upon remediation action plans as part of this.
• Assists in the analysis of all service line transactions and produces official reports that are shared with top management and each SLM, who then takes appropriate corrective action as necessary. The service line generates four monthly reports, including data on the monitoring of open money commitments, vendors, and payroll.
• reconciles the accounts of the designated house banks. For RSCE client entities, this entails corresponding with financial institutions, UNHQ Cashier, and mission cashier offices.
• Create BP requests; prepare advance payment requests; Process TCC daily allowances /
• Process MSA; PCCs (Troop Contributing and Police Contributing Countries);
• Process recovered funds as well as final and withholding payments; Paying DHL invoices; releasing payroll; and making entitlement payments
• carry out additional tasks as and when directed by the supervisor.

Competencies

Professionalism – The capacity to see problems, create opinions, reach judgments, and provide recommendations. demonstrates professional competence and subject matter mastery; is diligent and effective in meeting commitments, adhering to deadlines, and producing results; is motivated by professional rather than personal concerns; demonstrates perseverance when faced with difficult problems or challenges; and maintains composure under pressure. assumes responsibility for incorporating gender ideas and making sure that men and women participate equally in all aspects of the workforce. Organizing & Planning – creates precise objectives that are congruent with chosen tactics; identifies tasks and activities that deserve attention; modifies priorities as necessary; allots the necessary time and resources to complete the assignment; plans for hazards and leaves room for emergencies; Utilizes time effectively; monitors; and modifies plans and activities as appropriate. Having a client-oriented mindset entails considering all individuals who receive services as “clients” and attempting to understand their perspectives; gains the respect and trust of clients to establish and maintain effective partnerships; determines the needs of clients and connects those needs with suitable solutions; to stay informed and foresee issues, keeps an eye on ongoing events both inside and outside the clients’ environment; informs clients on project developments and obstacles; meets the deadline for delivering the client’s ordered goods or services.

Education

It must have a high school diploma or its equivalent.

Job-Specific Requirements

It would be ideal to have a technical or vocational certificate in finance, accounting, or audit. It would be ideal to complete the training and certification requirements for the Umoja Foundation or a comparable program.

Experience at Work

It is necessary to have at least five (5) years of steadily increasing responsibility in financial management, administrative services, or a similar field. For candidates who hold a first-level degree or higher, the required number of years of relevant experience is lowered to three (3). Experience using UN Financial Rules and Regulations or those of another comparable international organization in a practical setting is necessary. It would be ideal to have experience conducting internal control evaluations inside the UN or another comparable international organization in an effort to achieve Committee of Sponsoring Organizations (COSO) compliance through evaluating controls across intricate functional areas. Experience utilizing Excel, Access, Power BI, or Umoja BI to execute data analysis for large data sets is preferred. It would be ideal if you have experience using SAP or a comparable enterprise resource planning (ERP) system to do bank reconciliations. Experience working in a shared service center or a comparable environment is preferred.

Languages

The working languages of the United Nations Secretariat are English and French. Fluency in both written and spoken English is necessary for the advertised position.

Assessment

An assessment exercise and a competency-based interview may both be used to evaluate competent individuals.

Particular Notice

The original funding for this post is for a year, however it may be extended. In accordance with Staff Rule 4.4 of the United Nations Staff Rules, local recruitment is required for this position. Regardless of their nationality or how long they may have lived in the country, all employees in the General Service and similar categories must be hired locally or within commuting distance of each office. The benefits and allowances reserved for overseas recruiting are not available to employees subject to local recruitment. The UN Secretariat is dedicated to having a 50/50 gender split among its employees. Women who are interested in the post are particularly encouraged to apply. The Secretary-General’s power and assignments are subject to that of the staff members. All employees are expected to transition into new roles at various points in their careers in accordance with established policies and guidelines.

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