Deadline ongoing | Administrative Assistant Clinical Medicine Buttaro | Rwanda | PIH

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Description

Title of Work: Administrative Assistant, Clinical Medicine Division

Reports to: The Chair of the Clinical Medicine Division

Group or Department: Clinical Medicine Division, School of Medicine

Location: Butaro, Rwanda, with sporadic postings at the other clinical sites and in Kigali

Position Summary

The Division of Clinical Medicine at the School of Medicine will receive administrative and academic support from the Research and Academic Assistant.

They will offer the Division of Clinical Medicine and the many clinical departments high level support, which will include academic work like scheduling, course/faculty evaluation, e-learning support, and other administrative responsibilities. They will also take part in studies that are pertinent to the Division of Clinical Medicine.

The ideal applicant for this position is highly motivated, passionate about medical education, global health, and higher education, and has excellent organizational and attention-to-detail abilities. An extensive background in a variety of academic and administrative responsibilities, the capacity to function both independently and collaboratively, and strong communication skills are required of the Academic Administrative Assistant. They will collaborate extensively with UGHE instructors, staff, and students at all levels and across departments, as well as significant outside partners. They need to be extremely organized, diplomatic, adaptable, resourceful, and proactive. They must be extremely discreet, handle sensitive information with the utmost care, and manage complex problems with a high level of expertise.

Responsibilities

academic and managerial

• provide School of Medicine faculty with broad academic and administrative support. This can involve planning courses, keeping track of grades, creating and recording academic curricula, monitoring student progress, and planning tests.
• Maintain control over key e-learning tools such Canvas, Populi, Scholar Rx, Osmosis, Turnitin, Elantra, and any other online platform, and offer technical support to School of Medicine professors and students who use these tools.
• Participate in the organization of faculty/course evaluations and reports for curriculum development and academic policy within the EDQC.
• serve as the primary point of contact for everything concerning the Division of Clinical Medicine’s academic program delivery. Participating in orientation and debriefing calls for visiting academics is part of this.
• Collaborate with faculty, staff, and academic assistants from different departments and divisions of the School of Medicine.

Research

• Assist in writing protocols, reports, and publications, as well as general research support for a variety of Division of Clinical Medicine, Schools of Medicine, and EDQC research projects and studies. mobilization of resources and all-around assistance
• Coordination of all divisional logistics, including scheduling of travel, lodging, and meals for visiting and local faculty, resource acquisition, and general clerkship, course, and event arrangements. Prepare grant proposals to external funding sources, coordinate reporting to external funders, manage financial approval and other financial processes, and assist the Division of Clinical Medicine and the School of Medicine in mobilizing resources.
• any additional duties that the Supervisor directs

Competencies and credentials

• Bachelor’s degree in a discipline related to education, health, social science, business, or the humanities; master’s degree desirable
• Professional or academic background in research writing and data collection
• Work experience as an administrative, managerial, or personal assistant in a learning environment or other related environment
• proficiency with Google tools (Google Drive, Google sheets, and Google forms), as well as Microsoft Word, Excel, and PowerPoint
• being able to manage tasks and set priorities while paying close attention to details
• the capacity to operate under duress, fulfill deadlines, and prioritize conflicting tasks
• Knowledge of the health sciences and/or global health topics desirable
• It is preferable to have prior experience working in a higher education setting.
• Experience working in multicultural settings is necessary; preference is given to those who have lived and worked in Sub-Saharan Africa.
• Excellent written and oral communication skills in English, Kinyarwanda, and French are essential; knowledge of French is preferred.

To Utilize

The following materials are required of applicants:

a resume, a cover letter, the names and contact information of three professional references who can vouch for the applicants’ work history, and copies of all degrees attained. Please submit a single PDF file with your cover letter and copies of your degrees under “Additional Files” on the application page.

corporate profile The objective of the University of Global Health Equity (UGHE) is to fundamentally alter the way healthcare is provided globally. The next generation of global health professionals—doctors, nurses, researchers, and public health and policy experts—are being developed at the new university UGHE in Rwanda. They are becoming leaders and change agents who work to provide more equitable, high-quality healthcare for all. The Master of Science in Global Health Delivery (MGHD) program was offered by the university when it opened in Rwanda in September 2015. Students are given the tools to both alleviate suffering at the bedside and promote transformational, systemic changes to the healthcare system through an educational experience that is specifically founded in the values of equity. UGHE is a program of Partners In Health (PIH), a well-known non-profit organization whose goal is to give the underprivileged access to healthcare.

PIH has created a plan to provide top-notch healthcare to some of the world’s most disenfranchised people over the course of over three decades of functioning alongside public sectors in several nations. Nowhere has this influence been more noticeable than in Rwanda, where PIH’s sister organization Inshuti Mu Buzima and our government partners have been at the forefront of innovation for the past ten years.

Members of the UGHE community are persistent and steadfast in our pursuit of social justice, join forces with those in need, listen to others and learn from them, act honestly and modestly, and promote academic integrity and intellectual curiosity. The UGHE team is looking for new members who share these values. All qualified applicants will be given consideration for employment by Partners In Health, an equal opportunity employer, regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other legally protected characteristic.

Commitment to Protecting Against Sexual Harassment, Abuse, and Exploitation:

At UGHE, we are dedicated to preventing sexual exploitation, abuse, harassment, and other forms of systemic abuse while minimizing risk and vulnerabilities. This includes the community members who benefit from our work as well as our students, contractors, staff, and visitors to our campus. Pre-employment investigations of various kinds shall be conducted in accordance with UGHE policy.

The UGHE will ask candidates’ former employers for details regarding any discoveries of fraud, harassment, sexual harassment, and any other type of systemic abuse or occurrences that were being investigated at the time the applicant left work. The job seeker confirms their comprehension of our hiring practices by submitting an application.

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