Date of expiration: Wednesday, September 27, 2023 | Human Resource’s Assistant Job Vacancy In Addis Ababa Ethiopia | UNECA

• 
  Human Resources Assistant, G6 (Temporary Job Opening) is the title of the posting.
• Human Resources Assistant, Job Code
• African Economic Commission Department/Office
• Assignment: ADDIS ABABA
• Posting Dates: September 21, 2023 to September 27, 2023
• A job opening number for Addis Abeba is 23-Human Resources-ECA-217809.
• Integrity, professionalism, and respect for diversity are among the tenets of the United Nations

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Responsibilities

• Participates in the process of choosing candidates for positions in the secretarial, clerical, and other categories; this includes assessing and screening applicants, creating candidate profiles, conducting preliminary interviews, searching for openings on the roster, and generating short lists of candidates.
• Helps fill positions in all categories by starting and following up on reference checks and academic verifications, making sure pre-recruitment formalities are completed, figuring out salaries and associated benefits, and creating and sending offers of appointment and Statements of Emoluments.
• helps in the planning and management of competitive recruitment exams.
• oversees the upkeep of vacancy announcement files and the tracking of their status.
• Umoja is used to review and process personnel actions.
• provides personnel with visa advice. the management of entitlements
• Requests for entitlements and claims are examined and handled.
• maintains the reference tables for Umoja entitlements. Career support and staff development training
• aids in the planning and execution of seminars and training sessions.
• supports trainers with administrative and logistical needs. Classification
• helps with the evaluation and processing of categorization request.
• offers guidance and responds to common questions about classification methods and procedures. General
• conducts exit interviews with departing employees and helps them with their last-minute arrangements.
• Maintains automated databases with HR-related statistics as well as other applications and systems relevant to HR, and creates periodic reports.
• helps with data gathering, analysis, and presentation for use in knowledge management, planning, and decision-making processes as well as in information exchange, query response, and report production.
• helps with visuals and information updates for brochures or websites.
• carries out research on a variety of HR-related topics and helps with note- and report-making.
• Establishes and maintains files and records (both electronic and paper); processes, drafts, edits, proofreads, and finalizes a variety of correspondence and other communications for signature or approval; performs budget preparation, input monitoring, and implementation in Umoja, etc.; sets up and maintains files and records (both electronic and paper); schedules meetings and appointments; keeps track of deadlines, etc.
• responds to inquiries about HR-related issues in writing.
• supervises and trains new and lower-level employees in the unit.
• carries out additional tasks as needed.

Competencies

Professionalism is the capacity to understand and apply human resources rules, methods, and guidelines in an organizational setting. shows initiative, links requirements for the work in the right ways, and predicts what will come next. the capacity to analyze, model, and understand data to support decision-making. demonstrates professional competence and subject matter mastery; is diligent and effective in meeting commitments, adhering to deadlines, and producing results; is motivated by professional rather than personal concerns; demonstrates perseverance when faced with difficult problems or challenges; and maintains composure under pressure. a dedication to achieving gender equality by making sure that men and women are equally represented and fully included in all facets of the workforce.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

equivalent to a high school diploma. For candidates who hold a first-level university degree, the required number of years of relevant experience is decreased by two years.

Experience

It takes at least seven years of steadily increasing responsibility in human resources management, administrative services, or a comparable field. Experience in data analytics or a related field of at least one year is preferred. It is necessary to have prior knowledge of ERP (Enterprise Resource Planning) or comparable human resource software. It would be ideal if you had knowledge of United Nations or other similar international originations rules and regulations.

Languages

The working languages of the United Nations Secretariat are English and French. The listed position requires fluency in English. It would be ideal to know another official UN language.

Assessment

An assessment exercise and a competency-based interview may both be used to evaluate competent individuals.

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