Date of expiration: Tuesday, September 26, 2023 | Administrative Intern Needed In Nairobi | Kenya | UNDP

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Administration Assistant

Nairobi, Kenya is the location.

Democratic governance and peacebuilding is an additional category.

Contract Type: Internship

Intern Post Level

Required Languages: English

Starting Date: 01-Oct-2023

Initial Contract Term: 3 Months

Expected Assignment Time: Six Months

Background

The Intern will work closely with the Peace and Development Team, UNDP, and the National Partners to support the National Peacebuilding Architecture Review under the general direction of the Peace and Development Advisor (PDA) and under the direct supervision of the Operations Associate.

The National Peace and Development Officer, Technical Specialist, and he/she will all work closely together to identify areas that need administrative and/or logistical support. Additionally, he or she will collaborate with the PDU Team to support the review of the peace sector in order to enhance knowledge of the country’s peace and conflict dynamics as well as the operation of the national peacebuilding infrastructure. He or she will help with the process’s organization, including any requirements for continuous interventions and mediation.

The intern will be a self-driven individual who is ready to work with the team right away for two three-month terms that are renewable. The chosen candidate will receive the exceptional chance to become familiar with the UN system, as well as the many UN agencies, their individual missions, joint programs, and UN programming processes and policies.

responsibilities and obligations

• Support events, missions, and conferences with logistical needs.
• help in planning employees’ and partners’ travel.
• assist in maintaining the project’s filing system and documents.
• assist in recording minutes during workshops or meetings.
• Help plan and arrange meetings and/or seminars.
• Make sure visitors are welcomed in the office.
• aid in the creation of payment requests.
• Help vendors with the Quantum registration procedure.
• aid in the creation of travel expense and transportation reimbursement claims.
• assist in keeping track of the budgets and related expenses.
• Assignment of other obligations

Competencies

PROFESSIONALISM:

• Demonstrates pride in work and accomplishments; demonstrates professional competence and subject matter mastery; is diligent and effective in meeting commitments, adhering to deadlines, and producing results; is motivated by professional rather than personal concerns; demonstrates persistence when faced with challenging issues or challenges; and maintains composure under pressure. a dedication to achieving gender equality by making sure that men and women are equally represented and fully included in all facets of the workforce.
• OUTLINES CLEAR GOALS CONSISTENT WITH AGREED STRATEGIES, IDENTIFIES PRIORITY ACTIVITIES AND ASSIGNMENTS, AND RESCHEDULES PRIORITIES AS NECESSARY.
• Time and resources are allocated appropriately, risks are anticipated and contingencies are allowed for in plans, plans are monitored and adjusted as necessary, and time is used effectively.
• Considers all people for whom services are provided to be “clients” and tries to understand their perspective; builds and maintains successful relationships with clients by earning their trust and respect; recognizes clients’ needs and matches them with appropriate solutions; keeps track of ongoing developments inside and outside the clients’ environment to stay informed and foresee issues; informs clients of progress or setbacks in pr

Realize Results

• Think outside the box.
• never stop learning.
• Adapt with Willingness
• Partners and Engage
• Promote inclusion and diversity
• Excellent critical thinking and problem-solving abilities are functional competencies.
• The effectiveness of operations and development.
• shows good communication skills both in writing and speaking;
• establishes trusting connections with customers and outside parties;
• when under difficulty, maintains composure and humor;
• high level of initiative and self-motivation.
• willingness to pick up and use new analytical techniques.

required knowledge and expertise

Education: Those applying must at least meet one of the following criteria:

• have a Master’s degree or its equivalent in business administration, public administration, management studies, economics, social studies, or a comparable discipline, and be enrolled in a graduate program in those fields;
• being enrolled in a first university degree program in business administration, public administration, management studies, economics, social studies, or a comparable discipline during the last academic year (minimum Bachelor’s level or equivalent);
• possess a university degree (as outlined in (a) and (b) above), and, if chosen, must begin the internship within a year after receiving their degree.

Experience:

• excellent English communication skills, both written and spoken.
• Ability to manage administrative concerns in an office setting and/or experience.
• Excellent computer software package usage skills (MS Word, Excel, etc.)
• Internet and Microsoft Office Suite competency.
• Team player with a lot of initiative and an open mind.
• the capacity to function in a multicultural workplace.
• English proficiency is necessary, both in written and spoken form.

Duration:

• The length of internship assignments varies depending on the intern’s availability, academic requirements, and UNDP needs.
• Only internships lasting six weeks or longer are accepted by UNDP.

submitting an application: The application ought to include:

• a succinct cover letter (in English) outlining your interest in the position, your qualifications, and your availability;
• Complete and up-to-date CV in English.
• As the system only allows for the upload of a single document, please merge all of your papers into one (1) single PDF document.

Candidates that are chosen must provide the following paperwork:

• a certified letter from the school attesting to enrollment in a graduate-level program or the holder’s most recent degree;
• Evidence of current medical and life/accident insurance that is valid for the country where the internship will be completed. The chosen intern is required to hold life and health insurance.

Conditions for Administrative Intern Needed In Nairobi | Kenya

• UNDP interns are qualified to earn a monthly stipend, with a rate that changes based on the duty site, in accordance with the UNDP Internship Policy. The allowance will be given each month. and arrangements for part-time internships are adjusted accordingly.
• In cases where an intern is receiving financial assistance from a company, the government, or another entity, UNDP will compensate the intern. the difference, if any, between the appropriate UNDP stipend and the external financial help that was given.
• All costs associated with the internship, other than the stipend, will be covered by the intern, the sponsoring government, or institutions.
• UNDP disclaims all liability for any expenses incurred as a result of mishaps, illnesses, or fatalities during the internship.
• During the internship, interns are not permitted to apply for or be appointed to any UNDP positions.
• Interns are required to show documentation of their health insurance enrollment.
• Since they are not employees, interns are not authorized to speak or act on behalf of UNDP.
• Although full-time employment is expected of interns, some flexibility is permitted for educational programs.
• The funding for their own maintenance and internship arrangements must be secured by interns.
• Employment after the internship: Since the internship is meant to supplement an intern’s studies rather than prepare them for the world of work, there shouldn’t be any expectations of employment after the internship.

Administrative Intern Needed In Nairobi | Kenya

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