Senior Operations Associate needed in Kaiserslautern | Germany


Date of expiration: Thursday, September 21, 2023 | Senior Operations Associate needed in Kaiserslautern | Germany | IOM
Both internal and external candidates are welcome


Senior Operations Associate (NFI-Non Food Item) is the title of this position.

Germany’s Kaiserslautern is the place of duty.

Code of Reference: VN-DE2-2023-16

G6 General Service Staff classification

40-hour workweek, one-year fixed-term appointment type

Start date anticipated: as soon as practicable


IOM is dedicated to fostering an inclusive and diverse workplace. Applications from qualified and eligible first-tier applicants are given preference over those from qualified and eligible second-tier candidates for all open positions with the IOM. Internal candidates are regarded as first-tier prospects for this position. All external applicants fall into the second tier.


  • The International Organization for Migration (IOM), which was founded in 1951, is dedicated to the idea that migrants and society are better off when migration is humanitarian and orderly. As the foremost international organization for migration, IOM works with its partners to advance understanding of migration issues, promote social and economic development through migration, uphold the human dignity and wellbeing of migrants impacted by the ongoing emergency, and assist in addressing the growing operational challenges of migration management.
  • Humanitarian Relief Assistance, Protection (including Gender Based Violence and Child Protection), Shelter and Non-Food Items, Health and Psychosocial Support, Resettlement, and Movement Management are just a few of the many subject areas that IOM’s operations span.
  • The incumbent will be accountable for the following under the general direction of the Head of Office, the direct supervision of the Project Officer (Non-Food Items), and in coordination with pertinent teams on site: Principal Duties / Responsibilities:
  • Help the Project Officer for Non-Food Items implement the IOM Non-Food Items (NFI) procurement pipeline (NFI Distribution) modality, including planning and monitoring the procurement and delivery schedule, conducting warehouse verification and monitoring tasks, and providing feedback.
  • Plan the pipeline procurement process in coordination, paying particular attention to delivery and transportation options, warehousing specifics, kitting requirements, item specifications, verification reports, waybills, and other necessary paperwork.
  • Ensure that the NFI requirements are given in accordance with the procurement and delivery plan by coordinating with the project officer (NFI) and providing the necessary information in the formulation of the delivery schedule and deployment plan.
  • Coordination of the administrative pipeline preparation is required, including the gathering of information on the types and contents of kits, the receipt and recording of purchase requests, the recording of timelines, and the regular updating of the pipeline to reflect the state of kitting, delivery, and procurement.
  • Create routine data sets, situational reports, updates, and other reporting materials that support IOM NFI programming, provide information for donor reports, and meet other project requirements.
  • With the project officer (NFI), assist in developing a database and data processing tools.
  • Manage team finances, plan resource deployment, plan and approve staff absences, monitor, analyze, and evaluate the performance of the team and its members, and supervise staff members under your direct supervision.
  • carry out any additional tasks that may be allocated.

Qualifications and Experience Necessary


at least four years of relevant professional experience, ideally in similar roles, and a bachelor’s degree (or higher) in development studies, supply chain, logistics, public administration, or a related discipline from an approved academic institution;

OR a high school diploma from an approved university and at least six years of relevant job experience, preferably in positions similar to those desired.


  • experience in a comparable operational capacity with leadership responsibilities, proven;
  • experience with supply chain management;
  • confirmed interest in the operational processes and how an international organization runs;
  • It is advantageous to have prior experience working with international humanitarian organizations, non-governmental organizations, or government institutions/organizations.


  • a track record of building and maintaining productive working connections with people from various nationalities and cultural backgrounds;
  • good organizing and problem-solving abilities;
  • leadership qualities;
  • shown mastery of Word, Excel, and PowerPoint within the Microsoft Office suite.


REQUIRED Fluency in English and working understanding of German (oral and written) are prerequisites for all applicants. DESIRABLE An advantage is having a basic understanding of Dari and/or Pashto.

required abilities

The following values and skills should be displayed by the incumbent:


  • Respecting and promoting individual and cultural differences while also promoting inclusiveness and diversity whenever it is possible.
  • Integrity and transparency: upholds high moral standards and behaves in accordance with the values, policies, and standards of the organization.
  • Professionalism is the capacity to work calmly, competently, and sincerely while using cautious judgment to address daily problems.
  • Courage: shows a readiness to speak up on important problems.
  • Empathy: demonstrates sympathy for others, creating a sense of security, respect, and fairness for others

Level 2 behavioral indications for core competencies

  • To achieve common objectives and maximize results, teamwork creates and supports effective collaboration within and across groups.
  • Producing and delivering high-quality results in a timely, customer-focused way; committed to taking action and attaining predetermined results.
  • Sharing and managing knowledge requires a constant desire to grow intellectually.
  • Accountability entails taking charge of realizing the objectives of the organization and being accountable for one’s own actions as well as those of others.
  • Encourages and contributes to clear, open communication; discusses complex issues in a way that is instructive, motivating, and inspirational.

Management skills: behavioral benchmarks

  • Leading by example and demonstrating the ability to carry out the organization’s vision, leadership helps individuals achieve and develop their full potential.
  • Building trust and empowering others: fosters a supportive environment where employees may do their best work and reach their full potential.
  • Thinking strategically and having a clear vision are essential to achieving the goals of the organization.
  • Leading with humility means being willing to admit your own faults.

Senior Operations Associate needed in Kaiserslautern | Germany CLICK HERE To Apply

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