Apply For Senior Executive Assistant Job In South Africa | IFC


Closing date: Sunday, 8 October 2023 | Apply For Senior Executive Assistant Job In South Africa | IFC

Senior Executive Assistant

  • Job #: req24473
  • Organization: IFC
  • Sector: Administration/Office Support
  • Grade: GD
  • Term Duration: 2 years 0 months
  • Recruitment Type: Local Recruitment
  • Location: Johannesburg,South Africa
  • Required Language(s): English



IFC’s Sub-Saharan Africa Department is seeking to recruit a highly motivated and well-organized Executive Assistant to support the Regional Director for Southern Africa & Nigeria. This role will contribute to the effective operation and administrative coordination of the Director’s front office and the broader Sub-Saharan Africa Department.

The position is based in Johannesburg, South Africa.

Duties and Accountabilities :

  •  Provide high-level administrative and organizational support to the Regional Director
  •  Effectively communicate with all members of the Front Office to ensure coordination of efforts and efficiency
  •  Coordinate the Director’s calendar, schedule and travel arrangements; Make sure the Director is fully prepared for each meeting/presentation/event
  •  Maintain a strong overview of the Department’s work program, ensuring timely delivery of tasks/actions needed by the Director and the management team. Help ensure that the Director action list is consistently current
  •  Provide quality control by monitoring documents for accuracy, ensuring adherence to unit and Bank guidelines and procedures, and assisting in editing, formatting, and production of documents and correspondence
  •  Proactively handle incoming emails. Delegating these to the relevant staff members and following up to make sure that they are handled on time. Independently prepare answers to queries
  •  Follow up to ensure that management decisions and assignments are properly carried out
  •  File, retrieve and track information for the Director’s office
  •  Manage special departmental projects and other ad hoc duties as assigned by the Director toward the attainment of departmental goals
  •  Act as a liaison for the Director with external clients, Department’s management team, HQ colleagues, including senior management, other Directors, and Executive Directors – handling sensitive matters with finesse and discretion

Selection Criteria

  •  Bachelor’s degree with minimum 5 years of relevant experience
  •  Advanced knowledge of office productivity tools (including MS Office, Excel, PowerPoint, Outlook)
  •  Excellent communication skills – written and oral in English
  •  Demonstrated maturity, discretion and good judgement; absolute integrity in handling confidential information
  •  Outstanding interpersonal skills and the ability to interact effectively with a range of contacts both internal and external.
  •  Ability to handle complexity and ambiguity, to prioritize and multitask and to handle a diverse range of situations with tact and diplomacy
  •  Proven ability to work effectively in a team oriented, multi-cultural environment, and function as an effective team member in various groups
  •  High degree of resourcefulness with the ability to anticipate and solve problems and demonstrated willingness to go the extra mile
  •  Ability to influence others, excellent team building, collaboration and partnering skills. Demonstrated ability to coach and mentor support staff is an advantage
  •  Highly developed personal integrity, strong values and personal ethics, role modeling tact and discretion
  •  Passion, drive and commitment to the World Bank’s development agenda and mission and ability to inspire.

World Bank Group Core Competencies

  • The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
  • We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
  • Learn more about working at the World Bank and IFC, including our values and inspiring stories.

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