Closing date: Sunday, 8 October 2023 | Apply For Senior Executive Assistant Job In South Africa | IFC

Senior Executive Assistant

• Job #: req24473
• Organization: IFC
• Sector: Administration/Office Support
• Grade: GD
• Term Duration: 2 years 0 months
• Recruitment Type: Local Recruitment
• Location: Johannesburg,South Africa
• Required Language(s): English

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Description

IFC’s Sub-Saharan Africa Department is seeking to recruit a highly motivated and well-organized Executive Assistant to support the Regional Director for Southern Africa & Nigeria. This role will contribute to the effective operation and administrative coordination of the Director’s front office and the broader Sub-Saharan Africa Department.

The position is based in Johannesburg, South Africa.

Duties and Accountabilities :

•  Provide high-level administrative and organizational support to the Regional Director
•  Effectively communicate with all members of the Front Office to ensure coordination of efforts and efficiency
•  Coordinate the Director’s calendar, schedule and travel arrangements; Make sure the Director is fully prepared for each meeting/presentation/event
•  Maintain a strong overview of the Department’s work program, ensuring timely delivery of tasks/actions needed by the Director and the management team. Help ensure that the Director action list is consistently current
•  Provide quality control by monitoring documents for accuracy, ensuring adherence to unit and Bank guidelines and procedures, and assisting in editing, formatting, and production of documents and correspondence
•  Proactively handle incoming emails. Delegating these to the relevant staff members and following up to make sure that they are handled on time. Independently prepare answers to queries
•  Follow up to ensure that management decisions and assignments are properly carried out
•  File, retrieve and track information for the Director’s office
•  Manage special departmental projects and other ad hoc duties as assigned by the Director toward the attainment of departmental goals
•  Act as a liaison for the Director with external clients, Department’s management team, HQ colleagues, including senior management, other Directors, and Executive Directors – handling sensitive matters with finesse and discretion

Selection Criteria

•  Bachelor’s degree with minimum 5 years of relevant experience
•  Advanced knowledge of office productivity tools (including MS Office, Excel, PowerPoint, Outlook)
•  Excellent communication skills – written and oral in English
•  Demonstrated maturity, discretion and good judgement; absolute integrity in handling confidential information
•  Outstanding interpersonal skills and the ability to interact effectively with a range of contacts both internal and external.
•  Ability to handle complexity and ambiguity, to prioritize and multitask and to handle a diverse range of situations with tact and diplomacy
•  Proven ability to work effectively in a team oriented, multi-cultural environment, and function as an effective team member in various groups
•  High degree of resourcefulness with the ability to anticipate and solve problems and demonstrated willingness to go the extra mile
•  Ability to influence others, excellent team building, collaboration and partnering skills. Demonstrated ability to coach and mentor support staff is an advantage
•  Highly developed personal integrity, strong values and personal ethics, role modeling tact and discretion
•  Passion, drive and commitment to the World Bank’s development agenda and mission and ability to inspire.

World Bank Group Core Competencies

• The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
• We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
• Learn more about working at the World Bank and IFC, including our values and inspiring stories.

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