Deadline Date: August 16, 2023, on Wednesday | Officer In Property Management | Somalia

Organizing, Setting, and Reporting

This position(Officer In Property Management | Somalia) is based in the United Nations Support Office in Somalia (UNSOS), duty station Mogadishu, in the Property Management Unit of the Performance Management Section. Reporting to the Chief of the Property Management Unit is the incumbent.

Responsibilities for Officer In Property Management | Somalia

The Property Management Officer will be in charge of the following tasks within the scope of their authority:

• Creates a plan for the property management support activities, tracks advancement using statistical analysis of database records, and provides the Unit with monthly success reports.
• Oversees the Unit’s continuous operations, conducting routine site visits to field mission offices and physically inspecting and verifying UN property.
• Communicates with the Commodity Managers (technical units), Procurement, Movement Control Unit, Centralized Warehouse Unit, and other mission stakeholders on issues pertaining to Assets, Equipment, Plant, Inventory Control, Receiving and Inspection, as well as UN Property Disposal Activities.
• In order to prevent environmental pollution or contamination, plans and oversees the proper disposal of hazardous waste, written-off property, and some commodities.
• In accordance with Administrative Instructions, DOS regulations, and mission Property Management standard operating procedures, maintain accurate and auditable records for accountability of UN property at the mission in both hard copy and computer format.
• Ensures that the established Business Intelligence (BI) tools are properly used and improved, as necessary, to track and assess the overall advancements of the Mission’s property management and related key performance indicators (KPIs), report to technical units / stake holders for underperformance areas, and take necessary actions as needed.
• Ensures that the right items are received and processed in Umoja by keeping an eye on all incoming shipments and participating in physical inspections alongside the Receiving and Inspection unit and commodities managers (technical units).
• Keeps an eye on the fixed asset registry and Umoja data repository to make sure abnormalities are quickly resolved after being discovered in Discrepancy Reports.
• Prepares accurate and auditable statistics reports for management in missions, DOS and DMSPC, and develops letters as needed. • Prepares periodic performance reports in accordance with the DOS and DMSPC quarterly reporting regime.
• In the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Unit, supervises the compilation and drafting of Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities aligned with Property Management Manual, IPSAS Policy Framework.
• Recognizes problems and puts effective fixes in place for troublesome Property Management areas.
• Assures the correctness and integrity of property records and the proper upkeep of the fixed assets register by recording information about fixed assets.
• Assists the mission in all property-related areas of the financial year closings and prepares responses for the yearly external audits.
• Assures that existing fixed assets are accurately tracked, and implements and oversees the routine physical verification procedure.
• Creates and reviews IPSAS financial reports on PP&E and inventory on a regular basis (year-end reports, monthly reports), making sure they are submitted on time in accordance with DOS and DMSPC guidelines.
• Completes other tasks as directed by the Chief of the Performance Management Section. Competencies

PROFESSIONALISM:

• Demonstrated expertise and experience in a relevant area of work in the field of supply chain management, specifically in the areas of real estate, purchasing, inventory management, warehousing, and logistics procedures.
• Proven analytical abilities in business intelligence, property management key performance indicators, including the capacity to review and edit the work of others as well as analyze data and provide recommendations for areas of underperformance.
• Ability to exercise discretion when using technical expertise to resolve difficult or delicate problems. demonstrates professional competence and subject matter mastery; is diligent and effective in meeting commitments, adhering to deadlines, and producing results; is motivated by professional rather than personal concerns; demonstrates perseverance when faced with difficult problems or challenges; and maintains composure under pressure.
• Assumes responsibility for incorporating gender ideas and making sure that men and women participate equally in all aspects of the workforce.

PLANNING AND ORGANIZING:

• Develops clear goals that are consistent with agreed strategies.
• identifies priority activities and assignments; adjusts priorities as required.
• allocates appropriate amount of time and resources for completing work.
• foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary.
• uses time efficiently.

ACCOUNTABILITY:

• Assumes responsibility for all obligations and keeps promises.
• delivers finished products within the allotted time, budget, and quality requirements.
• obeys the policies and procedures of the company.
• supports, supervises, and accepts accountability for those to whom authority has been entrusted.
• accepts full responsibility for mistakes made both by oneself and, where appropriate, the work unit.

Education

• It must have a high school diploma or its equivalent. Job-Specific Requirements
• It is necessary to have a supply chain management, logistics, or fixed asset management diploma or certification.
• It is necessary to complete inventory and asset management training.
• Strong knowledge of global logistics operations and supply chain management is desirable, as is training in logistics and supply chain management or another similar discipline. Experience at Work
• A minimum of ten (10) years of steadily increasing responsibility in the fields of property, asset, logistic, and inventory management are necessary. For candidates with a first-level university degree, the required amount of relevant experience is lowered to five (5) years.
• It would be ideal if you have experience using MRP (Materials Requirements Planning) and/or ERP (Enterprise Resource Planning), such as SAP ECC (ERP Central Component) or SRM (Supplier Relationship Management).
• It would be ideal to have proficiency using computer programs like Business Intelligence Tool (BI) to track and update the asset information.
• It would be ideal if you have experience offering logistics and supply chain services in a post-conflict setting.

Languages(Officer In Property Management | Somalia)

The UN Secretariat’s official working languages are English and French. English proficiency (both oral and written) is necessary for this position. Assessment

Candidates who have already been rostered are not eligible for additional evaluation and will not be contacted to participate in such an evaluation. Particular Notice

Only applicants who have already been added to pre-approved rosters after evaluation by a United Nations Central evaluation Body are eligible for this “Recruit from Roster” position. Candidates are only deemed eligible if they have been added to rosters with comparable functions at the same level. Applicants who meet the requirements get an email encouraging them to apply. Rostered candidates are recommended to submit an application only if they are eager and available to start at the duty station(s) mentioned in the Job Opening. It is a condition of applying for this position that you will accept the offer if you are chosen.

Considerations relating to the UN

The requirement to ensure the highest standards of effectiveness, competence, and integrity is the most important factor in hiring workers, according to article 101, paragraph 3, of the United Nations Charter. Candidates who have violated international human rights law, international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to suspect that they have participated in the commission of any of these acts, will not be given consideration for employment with the United Nations. “Sexual exploitation” refers to any actual or attempted misuse of a position of vulnerability, differential authority, or trust for sexual objectives, including but not limited to making money, advancing one’s political or social agenda, or other forms of gain from the sexual exploitation of another. The phrase “sexual abuse” refers to any actual or threatened bodily encroachment of a sexual nature, whether done so with force or under coercive, unfair, or oppressive circumstances. The term “sexual harassment” refers to any unwanted sexual behavior that could reasonably be anticipated to offend or be perceived as humiliating, when such behavior interferes with work, is made a condition of employment, or creates a threatening, hostile, or offensive work environment, and when the seriousness of the behavior justifies the end of the perpetrator’s working relationship. Candidates with offenses other than insignificant traffic violations may not be given consideration for employment.

The significance of hiring people from as many different geographic backgrounds as is practical will be given due consideration. The United Nations does not impose any limitations on the ability of men and women to participate in its main and auxiliary organs in any capacity and on an equal basis. Smoking is not allowed anywhere in the Secretariat of the United Nations.

Applicants with disabilities may request a reasonable accommodation to assist their participation in the hiring process.

The requirement to maintain the highest standards of effectiveness, competence, and integrity shall be the primary factor in the employment, transfer, or promotion of personnel. Employees of the United Nations who accept an offer of employment are subject to the Secretary-General’s authority and assignment to any functions or agencies of the UN in accordance with staff regulation 1.2(c). In this regard, the Secretary-General shall set the terms and conditions under which all internationally recruited staff members shall be obliged to transfer periodically in order to perform new duties within or between duty stations.

Candidates are advised to carefully follow all guidelines provided on the online recruitment platform, inspira. Applicants can consult the Manual for the Applicant for additional in-depth instructions by clicking the “Manuals” hyper-link in the upper right corner of the homepage for inspira account holders.

According to the job opening’s evaluation criteria and any applicable internal UN laws, such as the UN Charter, General Assembly resolutions, the Staff Regulations and Rules, administrative issuances, and guidelines, the evaluation of applicants will be done on the basis of the information provided in the application. To be considered for the vacant position, applicants must provide comprehensive and correct information about their personal profiles and qualifications in accordance with the guidelines listed in inspira. Applications that have already been submitted cannot be changed, amended, added to, deleted, revised, or modified. Reference checks will be conducted on candidates who are seriously under consideration for selection in order to confirm the data supplied in the application.

On the deadline date, all job postings listed on the Careers Portal will be deleted at 11:59 p.m. (New York time). No Fee

AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING), THE UNITED NATIONS DOES NOT CHARGE A FEE. The information about applicants’ bank accounts is not something that the United Nations is concerned with.

For more information, Click Here

Officer In Property Management | Somalia