Administrative/Human Resource Assistant is needed in Abuja, Nigeria

jobsnearmeafric United Nations population Fund

Administrative/Human Resource Assistant, Abuja
Job Identification : 16407

Locations : Abuja, Nigeria

Posting Date : 03/05/2024, 08:30 AM

Apply Before : 03/22/2024, 03:59 AM

Job Schedule : Full time

Grade : G5

Vacancy Type : Fixed Term

Rotational/Non Rotational : Non-Rotational

Contract Duration : 1 Year with Possibility for extension

Education and Work Experience : High School certificate

Required Languages : English Language

Vacancy Timeline : 2 Weeks

Job Category : Administration/Operations/Support

Job Description

Job Title: Administrative/Human Resources Assistant

Level: G-5

Position Number: 00011259

Location: Abuja, Nigeria

Full/Part-time: Full-time

Fixed Term/Temporary: Fixed-Term

Rotational/Non-rotational: Non-rotational

Closing Date: Thursday, 21 March 2024

Duration: One year* (renewable based on availability of funds and satisfactory performance).

Please note that this vacancy announcement is only for Nigerian nationals.

*No expectancy of renewal in accordance with UN staff regulations 4.5.

The Position:

The Administrative/Human Resource Assistant delivers effective administrative and HR services to internal and external clients in compliance with established rules, guidelines, processes and procedures, and takes a client-oriented and result-focused approach when providing administrative and HR related guidance to both Country Office (CO) and UNFPA supported projects. He or She reports directly to the Administrative Associate, Human Resources. He/she collaborates closely with the Operations and programme staff in the Country Office.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Roles and Responsibilities

You would be responsible for:

Human Resource Management

 Provide advice to staff on all aspects of UN/UNFPA personnel and administrative rules and regulations, and ERP (Quantum) HR modules.
 Support the Administrative Associate, HR in the day-to-day HR operations, especially with regards to recruitment, learning and development, performance management, benefits and entitlements, employee relations etc.
 Prepare personnel related reports and analyses, research and draft responses to enquiries for clearance by the Administrative Associate, HR .
 Liaise with the Programme/Technical Team on HR administration and staffing related matters.
 Implement tools and mechanisms for effective and efficient monitoring of personnel activities in support of the operations.
 Interpret UN/UNFPA Personnel policies and guidelines and provide guidance to the CO staff.
 Identify ways in which the CO’s HR needs can be met within existing policies and adapt processes and procedures.
 Maintain accurate and up-to-date personnel status files in a confidential and secure manner.
 Implement corporate human resources management policies and strategies in support of the operations of the Country Office.
 In collaboration with other units in the CO, manage attendance and leave and ensure accurate record management in this regard (filing and archiving system).
General Administration

 Interpret UN/UNFPA human resource rules, policies and procedures and provide guidance to the CO staff.
 Identify ways in which the human resource needs can be met within existing policies; adapt processes and procedures, anticipate and manage operational requirements of the CO.
 Develop tools and mechanism for effective and efficient monitoring of human resource activities in support of the COs’ operations.
 Review and prepare human resource materials for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security, etc.
 Serve as an alternate UNFPA representative in the UN human resource related inter-agency meetings and working groups in the absence of supervisor.
 Serve as backstopping support for any operations staff when on leave.
 Undertake other related duties as may be assigned by the supervisor, IOM and/or the Representative.
Qualifications and Experience:


Completed secondary school education. Bachelors degree or Higher National Diploma in Human Resources Management, Business or Public Administration, Psychology or any other related discipline desirable.

Knowledge and Experience:

 At least 5 years of relevant and progressively responsible experience in Human resource management in a public or private sector environment. 
 Experience of UN Personnel and administrative procedures an advantage.
 Ability to interpret administrative and personnel rules, regulations and procedures and explain them clearly and concisely;
 Proficiency in current office software (Word, Excel, PowerPoint) and web-based applications/ ERP integrated systems such as PeopleSoft, Oracle, SAP.
 Excellent writing and communication skills.


Fluency in spoken and written English language.

Required Competencies:


 Exemplifying integrity
 Demonstrating commitment to UNFPA and the UN system
 Embracing cultural diversity
 Embracing change

Core competencies

 Commitment to UNFPA’s Values and Guiding Principles
 Developing People/Fostering Innovation and Empowerment/Performance Management
 Team Work / Communication / Self-Management
 Strategic Thinking / Results Orientation and Commitment to Excellence / Decision Making
 Knowledge Sharing and Continuous Learning
Functional competencies

 Business Acumen
 Data management and logistical support
 Managing documents, correspondence and reports
 Managing information and workflow
 Planning, organizing and multi-tasking
 Client orientation and organizational awareness
 Job knowledge / technical expertise
Other Desirable Skills: Initiative, strong conceptual abilities, sound judgment, strong interest in development work, especially the mission of the United Nations Population Fund and dedication to the principles of the United Nations.

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click to learn more.


Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

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