Assistant Field Officer needed in Mbarara, Uganda

jobsnearmeafric United Nations High Commissioner for Refugees

Closing date: Tuesday, 23 January 2024

Standard Job Description: Assistant Field Officer Organizational Setting and Work Relationships The Assistant Field Officer is normally supervised by the Senior Field Coordinator or Field Officer or Head of Sub-Office/Field Office depending on the structure of the Office. S/he may receive indirect guidance from other sections and units relevant to the country/regional programme(s). UNHCR Manual, programme and protection objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the incumbent. The incumbent does not normally have any direct supervisory role. S/he has daily contacts with staff in the various field offices and with the functional units at the Country/Regional Office. S/he also has close liaison with a range of local civilian and military authorities and counterparts in NGOs and UN agencies to discuss matters of common interest. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity. Duties – Assess the needs of persons of concern in the AoR and formulate project submissions in collaboration with district authorities and implementing partners. – Promote and monitor the implementation of assistance projects. – Report regularly on rate of flow of new arrivals and estimate expected influx based on interviews with persons of concern. – In co-ordination with implementing partners, assist with the reception, registration and provision of assistance to persons of concern to UNHCR. – Keep track of cases of detention; register applicants for voluntary repatriation and family reunion. – Assist in the preparation of monthly sectoral reports and submit material for preparation of periodic project monitoring reports and year-end reports. – Submit recommendation for protection interventions to the designated officer. – Negotiate with local authority counterparts, partners and populations of concern.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). – Perform other related duties as required. 

Minimum Qualifications Education & Professional Work Experience

Years of Experience / Degree Level For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree Field(s) of Education Law

Political Sciencesor other relevant field. 

Certificates and/or Licenses UNHCR Protection Learning Programme UNHCR Operations Management Learning Programme (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Field experience. Knowledge of refugee law. Good knowledge of UNHCR’s programmes.Functional Skills PG-UNHCR’s Programmes PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate) PG-Resource planning IT-Computer Literacy BU-PeopleSoft EPM/Budget FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other) PG-Programme Management (programme cycles and reporting standards) PG-Results-Based Management (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile: As per the standard Job description.

Required languages (expected Overall ability is at least B2 level):: , ,

Desired languages: , ,

Operational context: Occupational Safety and Health Considerations:: Nature of Position:: Sub Office Mbarara in Southwest Uganda is responsible for the Nakivale and Oruchinga Settlements in Isingiro district . For now, only Nakivale Settlement is receiving new arrivals from Nyakabande/Kisoro and Matanda/Kanungu Transit centers and at the same time, some walk-ins that go through the Refugee Status Determination procedure conducted by the Refugee Eligibility Committee of Uganda. As of 31 October 2023 , the refugee population of Nakivale settlement is about 180,000 with the Forcibly displaced persons and statelessness from the Democratic Republic of Congo, Rwanda, Burundi , Somalia, and other nationalities. There are over 30 partners, both operational and implementing, operating in the Nakivale and Oruchinga settlements and some UN Agencies like WFP, UNFPA, ILO and UNICEF. Their engagement in protection response makes it imperative and the Assistant Field Officer needs to build an interface with all in carrying out UNHCR activities in both settlements. UNHCR leads the protection coordination and assistance to the Forcibly Displaced Persons and Statelessness, coordination with OPM, Government entity of all Humanitarian activities. The Assistant Field Officer (NA) is a member of the Protection and field section at SO Mbarara and reports to the Protection Officer. The incumbent will have supervisory responsibility for field staff under his or her supervision. The Assistant Field Officer is expected to coordinate UNHCR field activities in collaboration with partners and the Government counterpart, OPM, in achieving the strategic UNHCR mandates and priorities of the SO Mbarara with particular attention to the matter related to both Nakivale and Oruchinga Settlements in line with Uganda Country Operation strategies. These include among others: a) coordinate quality, timely, and effective UNHCR delivery activities to the needs of populations of concern, ensuring that operational responses in all sectors mainstream UNHCR methodologies and integrate protection of vulnerable; b) promoting peaceful co-existence with the host community; c) implement a community-based strategic approach that builds refugee resilience and strengthens refugee community self-management, and d) find durable solutions through resettlement as a protection tool and facilitate the repatriation of voluntary refugees willing to return to their home country

Additional Qualifications: Skills

BU-PeopleSoft EPM/Budget, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, PG-Programme Management (programme cycles and reporting standards), PG-Resource planning, PG-Results-Based Management, PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate), PG-UNHCR’s Programmes


Bachelor of Arts (BA): Law, Bachelor of Arts (BA): Political ScienceCertifications

HCR Protection Learning Program – UNHCR, Programme Management (PM) 1 – UNHCRWork Experience


Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Organizational awareness, Political awareness, Stakeholder management, Teamwork & collaboration

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Compendium: Additional Information: Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of its recruitment process. Recruitment as a UNHCR staff member is subject to proof of vaccination against COVID-19

Functional clearance: This position doesn’t require a functional clearance

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