Proofreading Services part time job- GEM REPORT in Multiple locations

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Proofreading Services – GEM REPORT, Multiple
Organization: UNESCO – United Nations Educational, Scientific and Cultural Organization


Parent Sector : Education Sector (ED)

Duty Station: Multiple

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Education

Type of contract : Non Staff

Duration of contract : From 1 to 6 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 26-FEB-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism



In place of the Employment History Form, please upload required documents. The whole package needs to be uploaded as a single PDF document (CV, Technical and financial proposal): 1) an updated curriculum vitae 2) a technical proposal including an approach and methodology for the assignment (maximum 3, A4 pages) 3) a financial proposal: The amount to be charged for the proofreading of reports, which should be quoted in US dollars, GBP or Euros as a rate per page of 320 words.

The assignment will be carried out remotely.

Please reflect how your profile and experience meet the mandatory requirements for this assignment.

Please submit your supporting documents in English.

UNESCO places great emphasis on ensuring that the objectives of the work assignment, as described in the Terms of Reference, are met. Accordingly, in evaluating the proposals for the assignment, attention will focus first and foremost on the technical elements. From those proposals deemed suitable in relation to the criteria set forth in the Terms of Reference, UNESCO shall select the proposal that offers the Organization best value for money.

Only complete applications will be considered.

UNESCO is inviting written proposals from Individuals for the work assignment described in Annex A.



The Global Education Monitoring (GEM) Report is an editorially independent, evidence-based annual report hosted and published by UNESCO. Established in 2002, its current mandate derives from the 2015 World Education Forum and focuses on monitoring education in the Sustainable Development Goals (SDGs) and the implementation of the strategies outlined in the Education 2030 Framework for Action. Accordingly, each report has two parts:

 a monitoring part reviews the SDG 4 targets, education in the other SDGs and education finance.
 a thematic part focuses on a relevant theme in the international education agenda, which is selected by the GEM Report’s Advisory Board; the last six themes in the GEM Report series have been: education and the other SDGs (2016), accountability (2017/8), migration and displacement (2019), inclusion (2020), non-state actors (2021/2) and technology (2023).
Alongside the annual report, the GEM Report team publishes summary, youth, gender and regional editions, policy papers, background papers, and three online resources on inequality in education, monitoring of SDG 4 progress, and descriptions of national education systems.

Long Description


The consultant will carry out standard proofreading tasks in the English versions of the Report and related outputs. This work will involve close collaboration with the editor of the GEM Report, in close liaison with the Director, Publications Manager and the copy-editor.

3. TASKS The Consultant’s tasks consist of proofreading the report and all other material produced by the team as detailed below. The estimated word counts below are based on the 2023 cycle and are to be considered as a rough estimate. These are provided as an indication of the workload, and to enable applicants to provide an accurate cost estimate and are based on 320 words per page.

The GEM Report (600 pages). Summary Report (60 pages). Youth Report (20 pages). Gender Report (60 pages). 1 x Spotlight Report (120 pages). 3 x Spotlight Country reports (30 pages). Regional Reports (140 pages). 6 x Policy papers: (16 pages each).

Specifically, the consultant will be responsible for the following tasks/duties:

 Proofread against the final manuscript, a Word document, to ensure complete transfer of the text, graphics, photos, illustrations and other elements into the designed PDF pages.
 Check and correct, as needed, cross-references within text, endnotes and footnotes;
 Check endnote and numbering and placement to ensure consistency with the manuscript; 
 Proofread for correct positioning of all graphs/charts, tables and maps, and accuracy of cross references;
 Make sure photographs, illustrations, captions and credits are complete and presented in compliance with GEM Report and UNESCO style;
 Proofread for proper use and consistency of colours, fonts, heading size, line spacing, capitalization, etc.;
 Check for adherence to GEM Report and UNESCO style and brand guidelines;
 Provide at least three rounds of proofreading to ensure corrections are accurately inserted and editorial alterations are accurately transferred;
 Check spelling and use of Member States’ names;
 Update the glossary and list of abbreviations of the main report.
 In collaboration with the editor, copy-editor and publications manager, update the GEM Report Style guide in the case of new rules and terminology.
Long Description

Long Description

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

Professionalism (C)

For detailed information, please consult the UNESCO Competency Framework.


Education Bachelor’s degree or equivalent in Education in English, communications, journalism, writing, international affairs or similar

Work experience At least 10 years of work experience in journalism, proofreading or copy-editing UN, academic and other reports.

Skills/Competencies Experience working on education issues and the United Nations is a plus. Attention to detail and ability to follow and adhere to the UN Style Guide Ability to multitask under pressure while proactively communicating progress and any emerging constraints and maintaining a high level of responsiveness; Ability to work independently, often within tight timelines, to meet strict deadlines; Experience working in an international, multi‐cultural environment.


Fluency in writing and communicating in English required. Knowledge of another official United Nations language is desirable.


Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.


UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ( last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

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