Pathfinder Overview:
Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.
Position: Innovation and Engagement Coordinator
Reports: Deputy Chief, Innovation and Engagement
Location: Preferably Bangladesh, Burkina Faso, Burundi, Cote D’Ivoire, DRC, Egypt, Ethiopia, India, Jordan, Kenya, Mozambique, Nigeria, Niger, Pakistan, Tanzania, Togo, or Uganda
Summary of Role:
Provides a range of administrative support services to promote efficient delivery of services for the functional area staff across the Innovation and Engagement Division. Provides additional focused support for the Lighthouse and related surge requests. Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment in coordination and scheduling activities, filing, document preparation, and functional area activities. Manages a wide range of highly sensitive issues under tight deadlines.
Key Responsibilities:
Provide Administrative support to Innovation and Engagement broadly and to the Lighthouse specifically:
Scheduling Activities: Manages and maintains schedules. Plans and coordinates routine and special events such as weekly/monthly cross-division meetings managing remote work logistics and participation including TEAMS platforms and tools; Arranges Innovation and Engagement special events, trainings, or retreats, as needed including itinerary and agenda development, booking transportation, arranging lodging and meeting accommodations for all functional area staff as needed. Arranges travel for Deputy Chief, I&E including flights, visa applications, lodging and per diem.
Documentation Preparation: Prepares and edits correspondence, communications, and Power Point presentations. Drafts and formats I&E and Lighthouse communications and reports as needed. Assists with drafting divisional protocols, procedures, and guidance documents.
Communications: Communicates with appropriate units within I&E, Presidents Offices, and other teams on an ongoing basis. Communicates with the Pathfinder Communication team for any announcements pertaining to the Innovation and Engagement.
On-boarding Coordination: Processes new hires for the functional area, coordinates and participates in new hire orientation, and completes payroll documentation processing for new hires. Ensures I&E new hires have complete required trainings.
Project Management and Participation:
Leads, manages, or participates in cross-functional project teams. Maintains I&E progress reporting tools and systems, manages calendars and deadlines for team reporting.
IShare administration manages IShare page set up, development, design, updates, and improvements on behalf of Innovation and Engagement.
Innovation and Engagement Annual Planning and Budgeting, Annual
Performance Reviews:
Assist during the annual work planning and budgeting process.
Assist with the annual mandatory training rollout process across I&E
Provide administrative support to assist with completion of annual performance reviews within I&E
Required Education and WorkExperience:
Bachelor’s degree in business administration or a related field or a combination of education and work experience that yields the required competencies
1 –2 years related experience, including experience in administration (internship experience acceptable)
Organization, Planning, Coordination and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to schedule and coordinate activities.
Writing and Editing: Ability to compose and edit correspondence, reports and general documentation.
Filling and Records Maintenance: Ability to file and maintain records.
Functional Area Systems Expertise: Advanced knowledge of functional area systems.
Onboarding: Ability to onboard new hires of business unit and process required paperwork.
Preferred Competence and Work
Experience:
Experience in non-profit organizations
French or Portuguese language
Other Information:
Technology to be Used:
Uses cellular and office phone, laptop, or desktop computer.
Travel Requirements:
Travel required (10% or less)
Application procedure / How to apply:
Interested applicants are requested to include the contact details for at least 3 references in their resume.
Please submit your application via this website no later than January 26th, 2024.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Safeguarding and Protection
Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.
To apply for this job please visit recruiting.ultipro.com.