Regional Case Processing Coordinator is needed in Nairobi, Kenya

jobsnearmeafric International Rescue Committee

Regional Case Processing Coordinator, Nairobi, Kenya
Organization: International Rescue Committee (IRC)
Country: Kenya
City: Nairobi
Office: IRC Nairobi, Kenya
Requisition ID: req47802

Job Title: Regional Case Processing Coordinator

Sector: Program Administration

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Work Arrangement: In-person

Job Description

In 2023, the IRC was funded by the U.S. government to launch a labor-based complementary pathway to the U.S. that provides durable solutions for refugees while simultaneously responding to workforce needs. The Welcome Corps at Work (WCW) program uses private sponsorship, refugee resettlement, and economic migration infrastructure to help skilled refugees immigrate to the United States and give employers access to a new pool of qualified candidates to fill job openings. This pilot program will end in April 2026 and has a goal of targeting up to 1050 beneficiaries in East Africa and Latin America over 3 years. An evaluation will be done at the end of the three-year pilot.

Job Overview/Summary

The Regional Case Processing Coordinator (RCPC) will support a U.S. government-funded pilot project establishing a new complementary labor-based pathway for refugees residing in select locations in East Africa to the United States. The RCPC ensures high standards of general refugee referrals, screening and vetting, and casework services on behalf of refugee applicants to the Welcome Corps at Work (WCW) labor mobility program through leadership, supervision, casework management, and quality control. The primary responsibilities of the Regional Processing Officer are to develop and coordinate regional recruitment efforts, train and support protection officers on the ground, coordinate and complete accurate and timely referrals of successful candidates and develop and implement a post-recruitment case management process casework collaborating with Talent Beyond Boundaries (TBB) and other partners.

Major Responsibilities:

 Work collaboratively with TBB to develop and implement a hybrid identification and outreach plan to refer eligible refugee candidates to TBB’s Talent Catalogue and prepare them to navigate the job interview/placement process.
 Collaborate and coordinate with IRC colleagues in various countries, time zones, and cultural contexts.

 Provide timely updates on operations and results in written and verbal form

 Develop and oversee the post-recruitment case management process, including case counselling, enrolment in language training programs and job-specific training, and referrals to USRAP.
 Coordinate regional recruitment efforts and provide training and technical assistance to staff in each local office or refugee camp to do direct candidate outreach and post-recruitment case management.
 Support in the development and facilitation of supplemental cultural orientation resources for refugees resettled through labor pathways on topics such as what to expect from an employer, what to do if a work relationship suffers a breakdown, how to maintain relationships with private sponsors and employers, etc.
 Maintain an understanding of and provide training on how to use TBB’s Talent Catalogue to both enter client data and review case progress through the casework software.
 Oversee accurate, timely, and error-free referrals of successful candidates to external processing systems.
 Maintain knowledge of background information relevant to specific caseloads in the pipelines of the areas of remit.
 Coordinate between departments and program supervisors to ensure efficient and professional delivery of services.
 Be responsible for quality control and program compliance in case file documentation in internal and external databases.
 Maintain an understanding of, and ensure all work is in adherence to, current Welcome Corps and IRC policy.
 Other duties as assigned by supervisor. This can include but is not limited to occasional pre-screening interviews and related follow-up with refugee applicants and could involve group or independent travel to the field.
Key Working Relationships:

Position reports to: Deputy Regional Director, East Africa

Position indirectly supervises: Protection Officers in specific areas of remit

Indirectly reports to: RAI Senior Program Officer, US Labor Mobility

Other Internal and/or external contacts: Internal: East Africa and RAI WCW staff

External: TBB, UNHCR and local partners as required

Job Requirements:


 University degree in any field or equivalent, relevant job experience
Work Experience:

 At least four years of relevant professional experience and previous management experience preferred
 Resettlement processing or refugee protection experience preferred 
 Previous work in a multicultural environment is advantageous.
 Experience with the US Resettlement Program is advantageous.
Demonstrated Skills and Competencies:

 Advanced attention to detail and utmost levels of professionalism surrounding the protection and security of sensitive client data.
 Ability to do advanced quality check on cases applying Talent Catalogue CRM reports and filters.
 Must be both team and detail oriented, flexible and able to work in a fast-paced, multi-cultural environment.
 Ability to multitask, work effectively under deadlines and handle repetitive work.
 Strong communication skills with a demonstrated ability to professionally interact with partners, beneficiaries, and interpreters.
 Excellent report writing skills; ability to produce grammatically accurate reports.
 When required, ability to assist in providing vital mentorship and support to co-workers.
 High level of professionalism while carrying duties per the SOPs (ie. integrity and confidentiality).
 Ability to perform interviews and data collection through good listening and analytical skills.
 Willingness and ability to travel to and work in remote locations such as refugee camps.
Language and Computer Skills:

 Excellent verbal and written English language skills; French language a plus but not required.
 Computer Literacy – high level of competence in MS Office i.e. Word, Excel, and PowerPoint, Outlook.
 Confirmed advanced data entry skills with utmost accuracy, attention to detail, and self-checking abilities.
 Ability to type 40 words per minute.

Certificates or Licenses:

 Not applicable, unless required by law and/or organization to carry out official duties.

 Able to travel domestically and/or internationally when required.

Working Environment:

This position is based at the IRC office in Kenya or Uganda but may occasionally require national and/or international travel. The tenure of the role will be subject to availability of funding. This position will work closely with other members of the WCW program, based in East Africa and the USA.

The employee is required to adhere to the “IRC Way” for professional conducts, as well as to comply with all relevant Policies and Procedures while carrying their duties. All other employee terms and conditions shall be as per stipulated in the Employment Contract and/or Employee Handbook.

All applications will be treated confidentially and not returned. The IRC considers all applicants on the basis of merit without regard to race, national origin, religious beliefs, sexual orientation, age, marital status or physical or mental disability. The IRC is an equal opportunity employer.


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