City Finance Projects and Events Officer , C40 x GCoM Joint Program, South Africa
Organization: C40 Cities
Country: South Africa
City: Pretoria
Office: C40 Cities in Pretoria
About the Bloomberg Philanthropies (BP) Joint Programme
The Joint Program, funded by Bloomberg Philanthropies, brings together C40 and the Global Covenant of Mayors to work with partners on a shared agenda to:
Increase cities’ access to finance for projects that combat the climate crisis and improve resilience;
Ensure nation states upgrade their national climate commitments as a result of working with cities, with particular focus on city climate action being included in nation states’ climate action plans which are due in 2025 (Nationally Determined Contributions or NDCs);
Improve the quality and ease of access to climate data so cities can start implementing the most impactful climate actions as quickly as possible.
About C40 Cities
C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.
C40’s team of 400+ staff is based in offices in London, in New York, Johannesburg, Singapore, Delhi, Rio de Janeiro, Copenhagen, Beijing and Paris, and individual staff based across 25+ different locations.
The strategic direction of the organisation is determined by an elected Steering Committee of C40 mayors, which is chaired by Mayor Sadiq Khan of London and Mayor Yvonne Aki-Sawyerr of Freetown. Three-term Mayor of New York City Michael R. Bloomberg serves as President of the C40 Board of Directors, responsible for operational oversight. A regionally diverse management team, led by Executive Director Mark Watts, leads the day-to-day management of C40. C40’s three core strategic funders are Bloomberg Philanthropies, the Children’s Investment Fund Foundation and Realdania.
Our international staff work with the C40 network under the leadership of city governments to deliver this mission. Using a data-driven approach, our team identifies and promotes the exchange of proven programmes and policies developed by cities; provides world-class research, technical expertise and access to key partners to deliver new programmes and policies with cities; and communicates cities’ individual achievements and collective leadership.
About The Global Covenant of Mayors For Climate & Energy
The Global Covenant of Mayors for Climate and Energy (GCoM or Global Covenant), is a global coalition of cities and local governments with a shared long-term vision of promoting and supporting voluntary action to combat climate change and move to a low-carbon, resilient society. The alliance unites and inspires its stakeholders to strengthen global climate coherence, accelerate the energy transition, and generate locally-tailored solutions for a common purpose: creating an inclusive, just, low-emission, and climate-resilient future for all.
Co-chaired by former New York City Mayor and UN Secretary-General’s Special Envoy for Climate Ambition and Solutions, Michael R. Bloomberg, and European Commission Executive Vice-President for the European Green Deal, Frans Timmermans, and with the support of global and regional city networks, the Global Covenant of Mayors represents the strongest and clearest signal to national governments that cities are not only acting to stop the effects of climate change, they are leading and leading together. Mayors from across all global regions serve on the Board, and represent city networks, Regional Covenants and bring locally specific perspectives – ensuring that the Global Covenant of Mayors for Climate & Energy is truly led by mayors.
C40 Cities is the fiscal sponsor of the Bloomberg Philanthropies funded parts of the Global Covenant of Mayors (GCoM). As the host organization, C40 provides financial, administrative, and operational services to GCoM. C40 and GCoM are working closely together on aligned programmes and areas of activity.
About the C40 City Finance Programme (CFP)
This role will sit in C40’s City Finance Programme (CFP) which primarily focuses on the city-facing capacity building and technical support elements of the BP Joint Programme work plan. The CFP works to address a range of municipal climate finance challenges, at different stages of project maturity, and across major urban infrastructure groups: clean energy, zero-carbon buildings, public transportation, waste and resilience.
Position Description
The Project & Events Officer will be an integral part of coordinating, delivering and reporting on projects and events across the City Finance Programme, under the BP Joint Programme. They will be responsible for supporting the administration and execution of deliverables to effectively achieve the programme’s goals and as such should be a proactive individual with strong organisational skills, with a particular interest in the climate agenda.
The Project & Events Officer will perform a wide range of activities spanning from coordination of virtual and in-person meetings to on the ground delivery of events. They will work with colleagues across C40 and around the world, supporting cities throughout all of C40s regions.
Responsibilities: Support the delivery of the CFP’s projects and programmes under the BP Joint Programme:
Supporting the team in coordinating internal and external meetings, webinars and working groups.
Provide administrative support to the CFP team such as completing procurement and payment paperwork and processes on schedule.
Conduct ad-hoc subject-area research to inform CFP deliverables in the areas of clean transportation, energy, adaptation and waste finance for cities (prior knowledge of these areas is beneficial but not required).
Support the CFP Project Manager to track progress of BP Joint Programme activities, deliverables and outcomes, communication of progress across C40 and GCOM collaborators, and input into monitoring and evaluation platforms.
Maintain a programme ‘tracker’ in google sheets tracking key information on the programmes deliverables.
Work with the CFP Senior Project Manager and GCOM to coordinate communications activities and prepare communications materials (including fact sheets, website, and social media content) that align with the BP Joint Programme comms strategy.
Liaising with partners and other C40 teams for general coordination, and to request input and approvals for publications and other materials.
Support the team with implementation of internal policies e.g. travel risk assessments.
Support the delivery of the CFP’s events under the BP Joint Programme:
Work with the CFP team, teams across C40 and GCOM, and event partners to plan and deliver virtual and in-person events including conference sessions, finance academies, investor roundtables, workshop ad-hoc events.
Responsible for executing logistics elements of large and small events including booking event space, catering, audio-visual equipment, translation services, branded collateral/signage, agenda formatting, printing, website updates, managing invitation lists and RSVPs, procurement and contracting of service providers (including technical consultants).
Support event leads to develop a run of show, panellist and speaker briefing documents, and collating presentations.
Be the primary contact for cities and speakers on logistics responsible for coordinating all travel for city officials, staff, and technical experts. This may include booking flights and accommodation, requesting and processing financial reimbursements, visa coordination, logistics pack creation, and handling ad-hoc requests for information from cities or technical experts. eGjm8Kp u3BcM
Assist on the ground to manage smooth delivery of major events. May involve some international travel.
Track expenditure from events into a centralised budget sheet.
Post-event support liaising with technical experts and suppliers to arrange invoice payment and expense reimbursement, uploading content to the C40 Knowledge Hub and website, contributing to outcomes reports, and preparing written guidance for future events.
Person Specification:
Passionate about the missions of C40, GCOM and the Bloomberg Philanthropies (BP) Joint Programme.
Have a strong interest in helping cities overcome their sustainability challenges, particularly municipal climate finance challenges.
Demonstrable experience in events planning and delivery. Relevant government, business, research and/or NGO sector experience is desirable.
Experience tracking information in platforms such as google sheets and salesforce.
Ability to learn and apply C40 internal policies e.g. travel risk assessments, procurement, contracts and payment procedures.
Effective communicator and collaborator who is able to manage their time, prioritise activities and accomplish tasks with minimal oversight.
Experience coordinating projects across multiple organisations, teams or stakeholders.
Highly organised, task-driven and detail-oriented to successfully plan and coordinate multiple tasks to deliver quality results within tight timeframes.
Demonstrated problem-solving and interpersonal capabilities coupled with an outcome-oriented approach.
Effective written and oral communication in English. Other languages spoken in C40 cities are also desirable, such as Spanish, Portuguese, French, Mandarin, Bahasa Indonesian, Hindi etc.
International experience, particularly working across different cultures, languages and time zones is desirable.
Demonstrated ability to work independently and within a team.
Ability and willingness to work cooperatively with others.
Utmost discretion when dealing with confidential and sensitive information.
Diversity Statement
C40 is committed to supporting and promoting equity and diversity and creating an inclusive working environment for everyone. We believe that when people with different life experiences are involved in decision-making, we deliver better.
We believe having a diverse workforce ensures we connect better with all the different communities and people affected by the climate crisis. This enables us to make better decisions which lead to better outcomes in the work we do through increased creativity, productivity, greater global impact alongside a broader perspective and approach to our work.
We welcome applicants that are diverse in terms of age, gender identity, sexual orientation, physical or mental ability, ethnicity and perspective. Our goal is for C40 to be an environment where everyone, from any background, can flourish and can be themselves whilst contributing to our mission. If you identify as a person with a disability, we work to provide reasonable appropriate measures and any additional support needed to provide an equitable working experience. If you are living with a disability, chronic illness or neurodiversity please inform us, to provide you with the proper assistance in the application process.
C40 promotes a work culture where staff can input to improve equity, diversity and inclusion through staff-led groups and formal forums. We know that creating our ideal working environment is a learning process and we are committed to the ongoing effort.
Other Requirements:
Applicants must already have the right to work in the country where they apply. Moderate travel will be required as part of the role.
Reporting To: Project Manager, City Finance Programme
Term: Fixed term, until 31st December 2025
Location: South Africa, United Kingdom
Salary: (Grade 5) South Africa – ZAR 493,620, UK – GBP £44,843
Application Process: Closing date for applications is Friday 22nd March 2024 at 5.00pm GMT. reserves the right to close this job opening before the closing date for applications so please do submit applications early.
To learn more about the work of C40 and our cities, please visit www.c40.org, follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities.
For any queries about the role, please contact careers@C40.org
C40 is an equal opportunities employer.
To apply for this job please visit c40.bamboohr.com.